Access Castle Rock Public Records
Castle Rock public records are managed through Douglas County government offices. The town serves as the county seat for Douglas County, making it a central hub for official documents and court files. People who live in Castle Rock or need records from this area can access files through the county clerk, court system, and various local departments. Most records are open to the public under the Colorado Open Records Act. You can request files online, by mail, or in person at county offices in Castle Rock.
Castle Rock Quick Facts
Castle Rock Court Records
The Douglas County Court and District Court both have facilities in Castle Rock. Court records for residents include civil cases, criminal matters, family law, probate, and traffic citations. The Clerk of Court maintains all case files and provides access to the public. You can search for court records online or visit the courthouse.
Douglas County Combined Courts is at 4000 Justice Way in Castle Rock. This building houses both the District Court and County Court under one roof. The Clerk of Court office handles records requests during business hours. Call 720-437-6200 for information on how to get copies of court files. Most court records can be viewed online from the District Court website at douglascountycourt.org.
| Office | Douglas County Clerk of Court |
|---|---|
| Address | 4000 Justice Way, Suite 2009 Castle Rock, CO 80109 |
| Phone | (720) 437-6200 |
| Hours | Monday through Friday, 8:00 AM to 5:00 PM |
| Website | douglascountycourt.org |
Online court record searches are available through third-party vendors contracted by the state. LexisNexis operates the Colorado Courts Record Search at cocourts.com. This database covers all judicial districts including the 18th District where Castle Rock is located. Search fees apply when you view case details or documents. For official certified copies, you must contact the Clerk of Court directly.
Property and Land Records
Property records for Castle Rock are kept at the Douglas County Clerk and Recorder office. These records include deeds, mortgages, liens, plats, and other documents filed with the county. All real estate transactions in Castle Rock must be recorded with this office to be legally valid. The Clerk and Recorder maintains an index of all recorded documents going back many decades.
The Clerk and Recorder office is at 301 Wilcox Street in Castle Rock. This office provides public access to recorded documents during regular business hours. You can search for property records online through the county website. The public search portal is at dola.colorado.gov and covers Douglas County land records. Most searches are free. Copy fees apply when you order certified documents.
Key property records available in Castle Rock:
- Real estate deeds and titles
- Mortgage and lien documents
- Property tax records
- Subdivision plats and maps
- Easements and right-of-way agreements
Contact the Clerk and Recorder at 303-660-7469 for help finding specific documents. Staff can assist with searches and explain the process for ordering copies. Certified copies of recorded documents cost $0.25 per page plus $1.00 for certification. Shipping fees may apply for mail orders.
Public Records Requests in Castle Rock
The Colorado Open Records Act grants public access to most government documents. Castle Rock residents can request records from Douglas County offices using the county's online portal. The portal system tracks requests and delivers responsive documents electronically when possible. Some records may be exempt from disclosure under state law.
Douglas County uses JustFOIA to manage public records requests. The portal is at douglascountyco.justfoia.com. You can submit a request online and track its status. The county has three business days to respond. In some cases, an extension of up to seven additional days may be granted. The first hour of research and retrieval is free. After that, fees of $30 per hour may apply.
Records commonly requested in Castle Rock include:
- Building permits and inspection reports
- Business licenses and registrations
- Planning and zoning documents
- Police reports and incident logs
- Sheriff booking and jail records
- Tax assessment and payment records
For Sheriff's Office records, submit requests through the Sheriff's own system at dcsheriff.net. Criminal justice records follow different rules under the Colorado Criminal Justice Records Act. CJRA requests go to CJRA@dcsheriff.net. All other county records use the main portal. The county responds to most requests within the statutory time frame.
Note: Fees for copies are capped by state law at $0.25 per page for standard documents.
Vital Records in Castle Rock
Birth and death certificates for Castle Rock residents are handled by the Douglas County Clerk and Recorder. The Vital Records unit provides certified copies of these documents to eligible requesters. Marriage licenses are also issued and recorded at this office. Divorce decrees come from the court, not the vital records office.
The Vital Records office is at 410 South Wilcox Street in Castle Rock. Walk-in service is available during business hours. You can also order vital records by mail or online. The state health department at cdphe.colorado.gov offers online ordering for birth and death certificates statewide. County records date back to 1861 for some events. Call 720-643-2480 for information about what records are available.
To get a vital record in Castle Rock, you need:
- Photo ID or proof of identity
- Direct relationship to the person on the record
- Specific information such as full name and date of event
- Payment for the certificate fee
Birth certificates cost $20 for the first copy and $13 for additional copies ordered at the same time. Death certificates follow the same fee structure. Marriage licenses require both parties to appear in person with valid ID. The license is valid for 35 days from the date of issuance in Castle Rock.
Business Records and Licensing
Business entity records for companies operating in Castle Rock are maintained by the Colorado Secretary of State. The Secretary of State website at sos.state.co.us allows you to search for corporations, LLCs, partnerships, and other business entities. You can view formation documents, annual reports, and registered agent information. Most business records are public unless specifically exempt.
Local business licenses in Castle Rock are issued by the town government. The Town of Castle Rock Development Services Department handles licensing for certain business types. Planning and zoning records for commercial properties are also available through this department. For state-level business filings, use the Secretary of State office. For local permits and licenses, contact the town directly.
UCC filings are recorded with the Secretary of State. These documents secure interests in personal property and business assets. You can search UCC records online at coloradosos.gov. The database is free to search. Certified copies of UCC documents can be ordered for a fee. All UCC filings must be submitted to the state office, not the county.
Criminal Background Checks
The Colorado Bureau of Investigation maintains the statewide criminal history database. This system contains arrest records based on fingerprints submitted by law enforcement agencies across the state. You can order a Colorado criminal history check online at cbirecordscheck.com. The fee is $5 for an online search. Mail-in requests cost $13.
CBI records only include Colorado arrests where fingerprints were taken. Out-of-state arrests do not appear. Sealed records and juvenile cases are also excluded. For a full background check, you may need to order records from multiple sources. Court records show case outcomes and dispositions. Police reports provide incident details. Each type of record comes from a different office in Castle Rock.
Douglas County Sheriff's Office maintains local arrest logs and jail records. These are available through the Sheriff's website at dcsheriff.net. Booking information is public unless sealed by court order. Inmate rosters show who is currently held at the county jail. For historical arrest records, submit a formal CJRA request to the Sheriff's Records Division.
Douglas County Public Records
Castle Rock is the county seat of Douglas County. All county offices and courts that serve Castle Rock residents are located here. For a complete guide to county services, office locations, fee schedules, and online portals, visit the Douglas County public records page. The county page includes information on all departments and how to access records from each one.
Nearby Colorado Cities
Other cities near Castle Rock also have public records available through their county systems. Parker and Littleton are both in the Denver metro area and share some county services with Castle Rock. Each city has its own local government offices for town-specific records.
Explore public records in nearby cities:
- Parker (Douglas County)
- Littleton (Arapahoe, Jefferson, and Douglas Counties)
- Centennial (Arapahoe County)
- Aurora (Adams and Arapahoe Counties)